We are committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website; you can be assured that it will only be used in accordance with this privacy statement.

We may change this policy from time to time by updating this page. You should check this page frequently to ensure that you are happy with any changes. This policy is effective from 1 November 2019.

How we use cookies

Cookies are harmless text files which may be stored on your computer while using the site. We use cookies to improve your browsing experience and enable certain features or functionality.

We also measure statistics about visitors to the site and their usage, for example where they came from, what pages they visit and what browser they are using. Knowing how our site is being used means we can improve our users’ experience in the future. We do not use cookies for advertising purposes or pass user data to any other organisation.

All cookies used on this site are listed below. If you do not wish these cookies to be tracked you can disable them in your browser, but this may negatively affect your experience on the site.

First party cookies

These are cookies that may be controlled and set by us on this domain, used to provide site functionality and optimisation.

Name	Purpose
resolution	Set and used by Adaptive Images to serve appropriately sized images to your device
wordpress_test_cookie	Set and used by WordPress to test for cookie capability
comment_author, comment_author_email	Set and used by WordPress to remember a commenting user’s data
wp-settings, wp-settings-time	Set and used by WordPress to remember a logged-in user’s preferences
moove_gdpr_popup	Set and used by WordPress to remember cookie preferences

Third party cookies

These are cookies that may be controlled and set by external services / tools, used to enhance our site and provide usage information.

Name	Purpose
__utma, __utmb, __utmc, __utmv, __utmz, __ga, __gat_UA-, __gcl_au, __gid	Set and used by Google Analytics to track user activity

Form data

We may collect the following information from site:

• Your first name
• Contact Information (Email address and telephone)
• The start of your postcode
• Your thank you message or video
• Subscription details to receive comms materials
• An image to accompany your message

 
On submission your message will be moderated and then published on to this site.

If you are happy for us to share your message with external parties we may feature your message in the local media, or share it on our other campaign sites and social media. If you provide an image we may use the image on the site and on social media platforms to promote this campaign. Your image will not be used for any other campaign.

We will also use your submitted information for analysis purposes, to report back on the success of our campaign. This will be on an anonymous and generic basis rather than an individual basis.

Any contact details or email address data collected is never passed on to any third parties. However, we may use your email address to provide a Gravatar that will appear alongside your thank you. This will only happen if you have previously signed up to use this service. You can find out more about this on the Gravatar website.

If you are happy for us to contact you about your message you may receive further communications from us, but these will only relate to this specific campaign or health information specific to the answers you have given.

If you wish to receive further communications from us please tick the “subscribe” option when submitting your form

If you do not wish to receive email newsletters from ourselves, please leave the “subscribe” option unticked when submitting any contact forms.

If you would like to amend, request copies of, or request we remove any data we currently hold, please write to:

Louise Whitworth
Data protection officer
NHS Leeds CCG
Suites 2-4
Wira Business Park
Leeds, LS16 6EB

leedsccg.dataprotectionoffice@nhs.net

Details of how we store your information cane found in our specific Comms and Engagement Privacy Notice

Security

We are committed to ensuring that your information is secure. To prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide while visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following ways:

• Whenever you are asked to fill in a form on the website, do not tick the box to indicate that you want your email address to be used by for email marketing purposes
• If you have previously agreed to us using your personal information for email marketing purposes, you may change your mind at any time by writing to the address given below
• We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so

You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee may be payable. If you would like a copy of the information held on you please write to:

Data protection officer
NHS Leeds CCG
Suites 2-4
Wira Business Park
Leeds, LS16 6EB

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.